Email resumes to info@pettigrew.us
ROLE: The Administrative Assistant is responsible for providing administrative support to staff and
executive team; in charge of reception and aid with social events.
ESSENTIAL DUTIES:
1. Perform receptionist duties, greet public and refer them to appropriate staff members, answer
phones, and visitors, route calls, and take messages.
2. Assist in organizing and coordinating Lunch & Learns.
3. Maintain inventory counts and stock supplies as needed based on budgeted amounts. Refill
all printers and copiers with supplies, including paper and ink each morning.
4. Assist staff and executive team with administrative duties as requested. Type various forms of
documentation and correspondence.
5. Prepare mail and other shipping documents as necessary. Process outgoing bulk mail, ground
shipping, overnights, couriers, etc.
6. Distribute incoming correspondence; including mail and log incoming packages.
7. Maintain organized and clean reception area, conference room, meeting room, break room,
work room and other common area. Restock breakroom supplies daily.
8. Manage schedule of meeting room and conference rooms.
9. Check fax machine regularly throughout the day and distribute faxes to proper recipient.
10. Complete all general filing duties and data entry functions as assigned.
11. Update and maintain employee contact list including internal extension list.
12. Water plants. Restock water bottles in conference room.
13. Produce mailing labels and reports as requested.
14. Maintain appropriate interpersonal relationships with employees, peers, and clients.
15. Run errands as assigned. Complete any other duties assigned.
REQUIRED EXPERIENCE and TRAINING:
1. Bachelors degree or equivalent experience
2. Demonstrates written and oral communication skills.
3. Demonstrates ability to work independently and as a team. Ability and willingness to work
cooperatively with others.
4. Minimum two years clerical or administrative experience.
5. Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
6. Knowledge of general office machines and telephone system.
7. High degree of discretion dealing with confidential information.
8. Bilingual (English and Spanish).
ALL OTHER REQUIREMENTS FOR EMPLOYMENT WITH PETTIGREW WILL APPLY.